absent 缺席；缺席者
absent with apologies 因事缺席；因事缺席者
absolute majority 絕對多數
abstain from voting 放棄投票
abstention vote 棄權票
acknowledge receipt 認收
acknowledgement 認收；簡覆；認收書
acting chairman 代主席
action [minutes of meeting] 負責人；負責部門；執行人員；經辦人
action by 由......辦理；負責人：......；經辦人：......
action plan 工作計劃；工作方案；行動計劃；行動方案
action required 待辦；公事待辦
action taken 辦妥；公事已辦
adjournment debate 休會辯論
adjournment of meeting 休會；散會
advice sought 請示的問題；徵詢意見；徵求意見
affirmative vote 贊成票
agenda 議程；議事日程
agenda item 議程項目
agreed 同意；贊成
all present 各與會者；全體與會人士
alternative 不同方案；其他方案
amend 修訂；修改
amendment 修訂；修改
annex 附件
announce 公布；宣布
new business 新議事項；新增議項
new item 新議事項；新增議項
no action necessary [n.a.n.] 無須辦理；無須跟進
no further action [n.f.a.] 無須繼續辦理；無須續辦；無須跟進
nominate 提名；指派；任命
no objection 並無異議；不反對
note 註；附註；後註〔在議程之後〕
note a paper 省覽文件
noted 已閱；已留意此事；已知悉此事
notes of meeting 會議紀要；會議摘錄；會議記錄
notes of pre-meeting 預會紀要
notice board 布告板
notice of meeting 開會通知
observation 觀察所得；意見
observer 觀察員
officer-in-charge [Oi/c] 主管人員
official member 官方成員；官方委員
on behalf of 代表
opening address 開會詞
opening remarks 開會詞
open session 公開會議
open the meeting 宣布會議開始
option 選擇；方案
order of business 議程；議事日程；議事程序表
order of hearing 聆訊程序
ordinary member 有投票權的成員
other business 其他事項
outgoing chairman 卸任主席
outstanding business 待決事項
overwhelming majority 壓倒性多數票
package 整套計劃；整套建議
paper tabled 會上呈閱文件
personal grounds 私人理由；個人理由
place on record 記錄在案
please be advised that ... 現通知你......；......謹此通知
please be informed that ... 現特告知......；......特此通知
please be reminded that ... 請你注意......；......敬請留意
please call ... 請致電......
please confirm 請予證實；請覆實；請確證
please contact ... 請與......聯絡
please discuss 請面議；請面談
please do not hesitate to contact ... 請隨時與......聯絡
please fair 請謄正；請改正
please fair as slightly amended 擬稿略加修改，請謄正
please file in ... 請存入檔案......號
please follow up 請跟進
please issue 請發出
please note that ... 請注意......；......敬請留意
please proceed 請辦理
point out 指出
policy paper 政策文件
position report 情況報告
post-meeting note 會後補註；會後按語；會後記錄
post on notice boards 在布告板上張貼
postscript [P.S.] 附言
pre-meeting 預會
present 出席；出席者
present a paper 提交文件
present position 現況；目前情況
present state of play 現況；目前情況
press briefing 新聞簡報會
presumption 假定同意
presumption paper 假定同意文件
prior approval 事先批准
priority 優先次序；緩急先後；優先權；首要工作；優先處理項目
private session 閉門會議
proceedings 議事程序
progress of implementation 實施進度
progress report 進度報告
promulgate 公布
proposal 建議；方案
proposer 動議人
proxy 授權書；授權投票書
proxy voting 委派代表投票；代人投票
public consultation 徵詢公眾意見；公開諮詢
publicity 公布事宜；宣傳
public reaction 公眾反應；市民反應
public response 公眾反應；市民反應
public sector 公營部門；公營機構
public session 公開會議
put a question to the vote 把問題付諸表決
quorum 法定人數；會議法定人數
Re: ... 請閱：......；事由：......；關於......事
recapitulate 扼要重述
recirculate 再行傳閱
recommendation 建議；推薦
reconsider 再加考慮；重新考慮
recorded delivery 記錄派遞
recorder 記錄員；記錄者
reference 檔號；推薦書
... refers 本信與......相關；下文與......相關
refer to your memo under reference 現就上述便箋答覆如下
regular meeting 例會
reiterate 重申；再述
reject 否決
rejoin the meeting 重返會議席上
relative majority 相對多數
remark 表示
reminder 催辦信；催辦便箋
replace 取代
reply as follows 答覆如下
reproduced herewith 載錄如下；轉載如下
resolution 決議案；決議
restricted 限閱文件；內部文件
retiring chairman 卸任主席
re-title 改稱
rising vote 起立表決
same series 同一檔系
Scale ... Circular ......級傳閱通告
second a motion 附議；和議
seconder 附議人；和議人
secret 高度機密
section head 單位主管；組別主管
see distribution list 見分發名單
separate copy to 分送
serve as a reminder 藉以提醒有關人員
service department 服務部門
service-wide 全體公務員；各部門
session 會議
simple majority 過半數；簡單多數
situation report [sitrep] 情況報告
speaking notes 說帖；講稿
spoken 我們已談過此事；前已商談
staffing implication 人手影響
standing order 會議常規；會議規程；常規
state 說；指出
subject 主題；議題
subject officer 負責人員
subject to 須遵照......規定；須視乎......而定
subject to approval 如獲通過；如獲批准
subject to your agreement 如你同意
submission 意見書
substantive reply 詳盡答覆
summarize 概述
summary 摘要
summary of amendments 修訂摘要
summon a meeting 召開會議
supersede 替代；取代
supplementary memorandum 增補議事備忘錄
support a motion 支持動議
table a paper 會上提交文件
take immediate and appropriate action 立即採取適當行動
take this opportunity 藉此機會
task force 專責小組；特別工作小組
temporary file 臨時檔案
thank you for bringing the matter to my attention 多謝你提出有關事宜
thank you for your attention 多謝你關注此事；有勞你為此事費神，謹此致謝
thank you for your letter of ... ......來信已經收到；......來信收悉；......來信已經收到，謹此致謝
thank you for your letter of ... to ... which has been referred to me for reply ......給......的來信，已轉交本人
回覆
the ayes have it 贊成的佔多數
the exact date will be decided later on 確實日期容後決定
the matter is being looked into 現正研究有關事宜；已處理此事
the matter is receiving attention 現正處理此事；現正辦理此事
the minutes of the last meeting were confirmed 大會通過上次會議記錄
the nays have it 反對的佔多數
the noes have it 反對的佔多數
the purpose of this circular is to announce ... 本通告的目的，是公布......；本通告旨在公布......
there being no other business 議事完畢；餘無別事；再無其他事項討論
this circular announces that ... 本通告公布......
this circular reminds ... 本通告旨在提醒......
this circular supersedes Circular No. ...of ... 本通告取代......發出的通告第......號
this is to certify that ... 現證明......；......此證；......特此證明
To: 致：......
to be tabled 於會上提交
top priority 最先考慮；最先處理
top secret 絕對機密
to whom it may concern 給有關人士；致有關人士；執事先生
unanimous approval 一致通過
unanimous vote 全票；一致投票
undated letter 沒有註明日期的來信；未具日期的來信
undersigned 下款署名人員；下方簽署人；本信代行人
urge 促請
urgent 急件
urgent by fax 傳真急件
urgent by hand 專遞急件
usual practice 一貫做法
valid vote 有效選票
very urgent 特急件；特急
veto 否決
via 經
views sought 徵求意見
voice vote 口頭表決
vote 表決；投票；選票
vote by open ballot 以記名投票方式表決
vote by secret ballot 以不記名投票方式表決
vote by show of hands 舉手表決
vote of confidence 信任票
vote of no confidence 不信任票
vote of thanks 謝詞
walk out 中途離場以示抗議
we spoke 我們已談過此事；前已商談
withdraw from the meeting 避席
with effect from 由......起；於......生效
with effect from the date of this circular 由本通告發出日期起
with enclosure [w/encl.] 連附件
with immediate effect 即時生效
without amendment 無須修改
without any further notice 不再另行通知
without enclosure [w/o encl.] 不連附件；無附件
with reference to 關於
with retrospective effect 追溯生效；具追溯效力
with retrospective effect from 有效日期追溯至......
write to confirm 回覆作實
your attention is drawn 請你注意......；......敬請留意
your letter dated ... refers ......來信已經收到；......來信收悉
your request cannot be acceded to 你提出的要求，未能照辦；不能答允所請；不能准予所請
