File Code
Org Code / Dept Code / Category Code / Item No / Sub-item No / Team - Case No / Filing Mode / File Access
Filing Mode
PF - Paper File
BF - Box File
CD - Clear Book
SF - Spring File
CF - Clear Folder
HF - Hanging File
FF - Flat File
MR - Magazine Rack
HDBK - Hard Cover BK
File Access
C - Confidential
R - Restricted
Classification of File (By Color)
Administration
- Rules & Regulations (Operations Manual, Service Pledges, Organization Information, etc.)
- Office & Facilities Management (Office Support, Asset Management, Facilities Management, Transportation, etc.)
- Liaison & Correspondence
- Internal Communication
- Authorized Signature
- Planning and Evaluation
- Proposals and Reports
- Meeting
Case Management
Training & Programme
Finance
Personnel
- Staff Recruitment
- Staff Orientation
- Staff Training
- Staff Supervision
- Staff Appraisal
- Staff Personal Files
- Manpower Planning
- Leave and Attendance
- Compensation & Benefits
- Rules & Regulations (Staff Manual, Code of Conduct, Working / Service Condition, Employment Ordinance, Employees' Compensation Ordinance, Privacy Ordinance (Personal Data), Equal Opportunities Reference, etc.)
Industry / Professional Ordinances
Miscellaneous
File Labeling
Box File - 2"
Box File - 3"
Hanging File
