Secondment Agreement
This Secondment Agreement (hereafter the “Agreement”) is made between:
___________________________ (hereafter “Receiving Party”)
(Registered
Address:______________________________),
And
___________________________ (hereafter “Seconding Party”)
(Registered
Address:______________________________),
And
___________________________ (hereafter “Secondee”),
on the basis of the principle of equality and willingness and after
friendly consultation.
In this Agreement, the Receiving Party, the Seconding Party and the
Secondee are referred to collectively as the “Parties” and each individually as
a “Party”.
The following conditions will apply to this secondment agreement.
Purpose of the
Secondment
The purpose of the secondment to the Receiving Party is to [Reasons / Key Objectives].
General Provisions
The Secondee will be seconded to the full time (FTE 100%) position of [Position during secondment]
as outlined in the attached job description.
The secondment will be based in [City of the Receiving Party] and the Secondee
will reside in that city.
The duration of the secondment will be for the period from [Secondment Start Date]
to [Secondment End Date],
at which time the Secondee will revert to his/her substantive position with the
Seconding Party.
Terms and
Conditions
The Secondee at all times be an employee of, and will remain subject to
the terms and conditions, of the Seconding Party. The Secondee will be maintained on the
payroll of the Seconding Party and the Seconding Party shall retain all rights
and responsibilities as Employer of the Secondee.
The Secondee will be subject to the operational policies and procedures
from the Receiving Party apart from his/her core terms and conditions, sickness
absence, annual leave and disciplinary policies and procedures.
The terms and conditions for this secondment will be those as stipulated
in the Secondee’s current contract with the Seconding Party. Any variations to these conditions are stated
below:
l Additional remuneration
for the secondment period
l Arrangements for
statutory and public holidays
l Any local arrangements
that may impact on the original T&C
Management
On a day-to-day
basis, the Secondee will report to and be managed by the Receiving Party or its
delegated. Any management issues
concerning the Secondee will be dealt with in consultation with the Seconding
Party.
Staff performance appraisal
will be carried out by the Receiving Party.
The Seconding Party will maintain a regular dialogue with the
Secondee. The disciplinary and grievance
processes will be carried out by the Seconding Party, in accordance with the
policies of the Seconding Party.
Leave Arrangement
Leave application will be approved by the Receiving Party. The recording of leave taken will be carried
by the Receiving Party and copied to Seconding Party.
The leave policy of Seconding Party continues to apply during the
secondment period.
The annual leave entitlement will remain unchanged. The annual leave balance at the beginning of
the secondment is [Number
of AL].
Remuneration and Financial Responsibilities
The Seconding
Party will pay for the Secondee and the Receiving Party will reimburse the
Seconding Party full costs associated with the Secondee during the secondment
as applicable, including:
l Salary and all
other compensation and benefits items in line with the provisions of the Terms
and Conditions
l Any special
allowances applicable
l All other costs
arising from the Secondee to perform his/her duty when on secondment, e.g.
travel, etc.
[Breakdown if necessary]
A lump sum of [Amount] per month should
be deposited to the bank account of the Seconding Party by [pay date] with the details
below:
[The
Seconding Party’s Bank Account Information]
The Releasing Party will grant the Secondee:
l Hardship/living
allowance of [Allowance Amount] per month
l Additional Responsibilities
Allowance of [Allowance Amount] per month
A lump sum of [Amount]
per month will be paid to the Secondee
directly by [payment
method] by {pay
date].
The Receiving Party will be responsible for the expenses as follows:
l Relocation/Shipping
Allowance (reimbursable up to [Allowance Amount])
l Excess Baggage
Allowance (reimbursable up to [Allowance Amount])
l Entry and Exit Airfare
(reimbursable)
l Airfare and Medical
Subsidy (reimbursable)
l Housing / Staff Quarter
/ Furnished Accommodation
Conditions of
Return to Home Unit
On the expiry of this agreement or by the termination of the agreement with
notice as set out above, the Secondee will have the right to return to his/her
substantive position or a comparable position within the Receiving Party,
unless structural changes occur during the course of the secondment and the
substantive position no longer exists or is substantially altered. If this occurs the Secondee will be involved
in any consultation process.
Confidentiality
No confidential issues relating to the work of the Receiving Party shall
be disclosed by the Secondee without the prior consent of the Receiving Party.
Termination of Secondment
A secondment may
be terminated early by the mutual agreement of All Parties.
A secondment may
be terminated early by any party with the notice of two months in writing.
The secondment may
be terminated without notice if the Secondee is dismissed by the Seconding
Party or guilty of gross misconduct during the secondment period.
The secondment may
be terminated without notice where the Seconding Party declares an emergency or
exceptional circumstances and the Secondee is required to return to his/her
substantive position immediately.
This Agreement shall be written in English, in three original copies.
IN WITNESS THEREOF, the Parties have hereby duly executed this
Agreement.
On behalf of
[Seconding Party]
(Signature)
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[Name of Authorized Person]
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Date
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On behalf of
[Receiving Party]
(Signature)
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[Name of Authorized Person]
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Date
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I, [Name of
Secondee], have read the Secondment Policy and Guidelines and the terms
and conditions stipulated in the Secondment Agreement above. I hereby agree to the terms and conditions
stipulated above, and to return to the substantive position in Seconding Party
at the end of the secondment period.
(Signature)
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[Name of Secondee]
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Date
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